Event Planning

Program Planning and Promotion | Publicizing Meetings and Events | Program Planning Packet

Program Planning and Promotion

IMPORTANT INFORMATION REGARDING SCHEDULING EVENTS

With the exception of small group and business meetings, all ON-CAMPUS EVENTS of a programming nature must be discussed with the appropriate advising department before the event or activity can be scheduled with a Facility Manager.

OFF-CAMPUS EVENTS sponsored by student activity fee funded organizations and student clubs must be discussed with the appropriate advising department before the event or activity can be scheduled.

Activities and events sponsored by recognized student organizations should be reviewed with the following:

Student Organizations……………………………………………………………….………Organization Advisor
Student Clubs……………………………………..………..Club Advisor and Student Life Program Coordinator
Other Student Life Budget Committee Activity Fee Funded Groups………SLBC Budget Manager/Advisor

If problems arise during your event, contact your advisor or Student Life. Any problems should be noted on a program evaluation form.

Publicizing Meetings and Events

THIS WEEK AT NORMANDALE BULLETIN

Contact: Geoffrey Jones or Mary Solverson, Marketing and Communications
    College Services Building, Room 1071, 487-8191 or 487-8192

Published weekly during the year (fall and spring semester, plus two bulletins during summer sessions) the Weekly Bulletin is a multi-page publication, which contains the college's official notices as well as meeting notices and general announcements.

Deadline for submitting information: 8:00am, Thursday.

To submit a release, please have it word processed, printed or emailed to “bulletin” on the College's GroupWise system. Also include a telephone number in case there are question. Because of limited space, releases will frequently be edited.

Tip: Select one person in your organization who-can prepare your news releases regularly. This is an excellent technique for introducing that person to the basics of publicity and you'll make sure information about your meetings and events gets out.

NCC TV - NORMANDALE TELEVISION

These intercampus monitors are located throughout the campus. Submit any information you want to run with your notices for the Weekly Bulletin. Make sure to note, on your submissions that you want the information sent to SCALA.

POSTERS AND BANNERS

Contact: Kopp Student Center Information Desk 487-8120

If you want posters or banners printed, submit a “Poster Request Form” and your completed 81/2” by 11” poster to be enlarged. There is a limit of four posters per event open to the campus for each student club/organization. Excessive use may result in a cost for the service. This form is available at the Kopp Student Center Information Desk.

You can get markers, recycled poster board, banner paper, etc., for making posters in Club Central, KSC1434.

STUDENT LIFE'S FACEBOOK FAN PAGE

Contact: Liz Sabel, Student Life Program Coordinator, 952-487-7426, liz.sabel@normandale.edu

Student Life is on Facebook! This online social networking tool is available for you to post your events. Please send all of the details of the event (Name of Event, Name of sponsoring club/organization, Day, Time, Location). Don't forget a two to three sentence description. The information must be submitted at least One Week before the event to allow the Student Life Program Coordinator to post the event in a timely manner.

 

THE LIONS' ROAR STUDENT NEWSPAPER

Contact: Kopp Student Center 1436, 487-829, Advisor: Mark Plenke, 487-7132

The Lions' Roar newspaper is a student run newspaper published monthly during fall and spring semesters. Student Life groups are invited to submit press releases, request coverage of events, announcements, and information for calendar of events. Notices will be printed in the paper free of charge for student life groups based on spaced availability.

 

NORMANDALE MARQUEE

Along the campus perimeter, on the corner of 98th street and France Avenue , is a large marquee. The Director of Marketing and Communications schedules the use of the entire marquee. Since there are a large number of groups vying for this popular space, decisions are made on the potential community impact as well as variety.
Contact the Director of Marketing and Communications at 487-8191 if you want to use any of the outdoor signs.

PRESS RELEASES AND ADVERTISING IN OUTSIDE MEDIA

The Director of Marketing and Communications provides media relations support for all arts of the campus. Weekly releases are sent to a variety of news media. The Marketing and Communications staff would be happy to assist you in publicizing your events and your news.

THINGS TO REMEMBER
Most media require 10 days lead time, so the staff need sufficient time to get your story in the process. Consider photos. These are particularly important if you want to release a story on a student.

Where do you want the story to appear? Many of our students come from out-of-state and their hometown newspaper are eager to have news from the “cities.” Let us know the hometown.
Releases must by word processed. Include a contact phone number in case we need additional information.

Keep Marketing and Communications informed, also about upcoming events (two to four months out) and annual campaigns, themes, and plans, since these sometimes can be included in college-side publications that go t the community, recent students and alumni.