How to Reactivate an Inactive Club
How to Reactivate an Inactive Club | Registration Packet and Forms
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Information on How to Reactivate an Inactive Club
So you want to reactive an existing student club that is currently inactive! This information should help simplify the process and explain the details you need to know to get started. Remember, that the Student Life ( Kopp Student Center 2nd floor) is available to help you at any time during the process!
IMPORTANT POINT: Reactivating an inactive club at Normandale may only be done by currently enrolled NCC students.
Reactivating an inactive club is a two step process:
1. File Intent to Be Active paperwork with Student Life
This enables those students interested in reestablishing the club to recruit other students who may be interested in becoming members and to organize those interested by electing officers and updating the constitution.
2. Achieving ACTIVE Club Status.
Active club status enables student clubs to sponsor events and activities which are appropriate to the special interests of their club under the auspices of Normandale Community College .
Student Senate is responsible for the recognition of all student clubs. Once a club achieves active status for the first time, they are officially a recognized club. Each fall, recognized clubs must be granted active status and complete registration for that given academic year to continue to operate. If a club does not complete registration, they are classified as INACTIVE and can not sponsor events, activities, or meetings. Once a club is classified inactive, they must follow the process for REACTIVATION to become active again. Any club which remains inactive for five consecutive years will lose its recognition and must follow the process of establishing a new club if it ever seeks to be a club again.
PROCEDURES FOR REACTIVATING AN INACTIVE CLUB:
1. Discuss your interest in reactivating the club with the Student Life Program Coordinator
2. Obtain the Intent to Be Active information packet from the Student Life.
3. Carefully review the packet and complete the requested information.
4. Return the completed Intent to Be Active form to the Student Life Program Coordinator for review.
5. Once an inactive recognized club files intent to be active, they will have six weeks in which to complete the necessary steps outlined in the Annual Review process for Maintaining Active Status. Weeks are defined as weeks in which classes are in session. End-of-the-semester finals and holiday breaks are not included when applicable.
6. The following areas will be notified about the group's Intent to Be Active for the following reasons:
Scheduling Office - so that the group may reserve rooms for organizational meetings
Kopp Student Center Information Desk - so that the group may have posters approved
OSL Club Advisor - who will provide support to group while they organize.
Director of Student Life - for record-keeping purposes
Student Senate - the Vice President of Student Senate will attend one meeting of each club throughout the year.
7. If a group is unable to complete the paperwork necessary to achieve active status in the six week period, the Student Life Program Coordinator may grant an extension.
PRIVILEGES ASSOCIATED WITH INTENT TO BE ACTIVE STATUS:
1. Use of NCC facilities and services for purpose of recruiting potential members and completing requirements to achieve active status. Rooms may be reserved by contacting College Support Services at ext. 8112.
2. Use of NCC Weekly Bulletin for meeting notices. The Bulletin deadline is Thursdays at 8 a.m. Submissions may be sent via campus mail to the "Bulletin" or drop copy off at C1071.
3. Use of a mailbox in Club Central. Club Central is located on the upper level of the Kopp Student Center , room SC1434.
4. Advertising privileges on campus with access to the Kopp Student Center poster service. Poster making supplies are available from the Student Life and/or from the Club Central Office. Poster printer requests are available from the Kopp Student Center Information Desk. Ads in The Lions' Roar are also available to promote your group.
PROCEDURES FOR OBTAINING ACTIVE CLUB STATUS:
1. In order to be considered for active club status (which must occur within six weeks of being granted temporary club status) the group must submit the following items to the Student Life Program Coordinator:
a. Copy of the organization's constitution and by-laws . If the group is affiliated with a national organization, a copy of the national constitution and by-laws must also be submitted. (See the attached sample constitution for ideas about what your constitution and by-laws must and/or may include. You may also want to ask the Student Life Program Coordinator to see copies of other club's constitution and by-laws.)
b. Copy of the Expectations & Responsibilities of a Club Advisor signed by the NCC faculty or staff member who has agreed to be the club advisor. All NCC clubs must have a faculty/staff advisor to receive recognition.
c. Copy of the Expectations & Responsibilities of the Club to the Advisor signed by the Club President.
d. Copy of the Annual Review signed by both the Club President and Advisor.
e. List of club officers including names, mailing addresses, student ID numbers, email, and phone numbers.
f. Complete membership roster to-date with names, mailing addresses, student ID numbers, and email & phone numbers.
2. Once the above documents have been completed and submitted, the Assistant Director of Student Life will review them and ensure that they are complete and meet the criteria for active status, and forward them for confirmation by the Student Senate.
3. Upon achieving active status, the following offices will be notified, from the Student Life Program Coordinator:
Scheduling (so the club may additionally reserve rooms for events and programming)
Kopp Student Center Information Desk (so the club may post flyers for events and programming)
Accounting Office (so the club may establish a financial account)
Security (so the club may coordinate security needs relative to events and programming)
OSL Club Advisor (who will coordinate full orientation related to active club status)
Director of Student Life (for record keeping purposes)
Student Senate (so they may conduct a visit)
4. Groups denied active status may appeal the decision in writing to the Director of Student Life and the Student Senate. A review will be conducted into the reasons why active status was not granted. The review will take no longer than two weeks.
Registration Packet and Forms
FORMS
Intent to Reactivate an Inactive Normandale Club Form
Club and Organization Membership Roster
Expectations and Responsibilities of a Club & Advisor Form
Normandale Community College Club and Organization Annual Review
Normandale Community College Participant Form (Signed by each member)
Helpful Information for reactivationList of Current and Previous clubs at Normandale Community College